How to Increase Productivity with 15 Best Techniques

Do you want to complete more tasks faster? Everybody wants that! Because of how demanding and busy our lives are.

We must move through the procedure more quickly. It might be extremely confusing to cross off every item on your to-do list. It’s not difficult to be productive at work. Everyone wants to be more productive.

You may be prolific enough, without a doubt, but there is always room to produce more. Every person who values results is driven to increase their output. Anyone who appreciates outcomes will strive to produce more.

People experiment with a variety of productivity-boosting techniques. But some additional methods and resources make it easier to complete tasks quickly.

What you need to accomplish in a single day is on your to-do list. There are times when you are fully engaged in an activity and something unexpected occurs. Put the current task on hold and begin working on the next one.

You might be interested in learning how someone might work more effectively. There is no magic formula for coming up with a solid solution that can increase productivity.

It’s a constant effort for people to become more productive. Productivity and elusive happiness are closely related. You’ll accomplish your goals more fully the more productive you are.

BTW! What is Productivity?

Let’s first define productivity in order to better grasp the best productivity development strategies discussed in this page.

In economic terms, productivity is a means of measuring the output that results from units of input, contrary to the traditional definition of productivity, which is “a method of assessing efficiency.”

It is achieving the desired objectives with less time and effort.

When searching for methods to increase productivity, what you’re truly seeking is a Technique to accomplish your objectives, while still having time for important activities.

Why Increasing Productivity Important?

– Rising over Competition

This level of productivity that we have right now, won’t produce any fruitful outcomes in a market where there is so much competition. It is essential that we concentrate on enhancing productivity if we want to compete successfully and maintain our Job and financial Freedom.

You gain an advantage by doing anything faster, more effectively, or better than your competitors. Increased productivity leads to increased growth.

– Improving Wellbeing

A further advantage of increased productivity is better personal health. A state of wellbeing is one in which you are healthy, at ease, and content.

When you have greater control over your workload, you will also have more control over your life, giving yourself more time for things like cooking healthy meals, exercising, and relaxing when you need to.

You can pay greater attention to your body’s demands when you’re less stressed. Think that You have access to everything good in life. Making a few minor adjustments to see how they all combine to produce amazing outcomes.

– Align Your Professional and Personal Goals

Your personal and professional goals will be in line with increased productivity. It enables you to reach significant goals while keeping you motivated and happy.

Additionally, involving coworkers who share your interests increases productivity. Therefore, you need to decide on your top three personal objectives and figure out how to apply them to your work.

To strive and uphold the established ideals, you can add concepts outside of your current work obligations.

– Achieve Goals in the Shortest Time

You should choose the one objective that most closely fits your interests if you want to succeed. Once you’ve found it, you need to keep looking for it. Focusing on a single objective at a time is the notion.

It helps you avoid working too hard on too many projects and abandoning them undone.

– Productivity Improves Confidence

A business invests in the welfare of its workforce when it assists them in being more productive and organized.

The majority of workers see productivity as a business tactic to encourage them to take on more work. However, increased production results in a win for all parties concerned.

Gaining from greater productivity raises your commitment and morale to your employer and personal objectives.

– Increases Profitability

When it is less expensive to manufacture goods and services, businesses—whether they be individuals or corporations—are more profitable.

To produce the same number of items, you need less labor as your employees grow more productive. An organization could decide to keep the same staff and gain from the higher output.

Great Tips for How to Increase Productivity

The main objective of every person and company is to increase productivity. A better use of the available resources and lower production costs are both guaranteed by higher productivity.

As a result, it becomes crucial for people to use productivity enhancement tactics in order to advance both personally and professionally.

1. Control Your Time

Time management is one of the most important productivity development strategies. You must carefully monitor the time you spend on each work in order to maximize your productivity and achieve your personal and professional objectives.

The most important skill to master for success in life and in work is time management. Look for strategies to avoid spending your time on unnecessary, time-wasting, and pointless activities.

2. Give Up Perfection

It is extremely typical for people to strive for perfection. You often take longer than necessary to complete a task because you are pursuing the idea of perfection.

In these situations, do the task at hand and put it out of your mind; you can always return later and make improvements if necessary.

3. Exercise and Meditate

Building strength through exercise improves blood flow throughout the body. Working under stressful conditions can frequently cause tension and mental instability, which can cause physical deterioration and unwelcome tiredness.

Don’t skip the chance to exercise whenever you have the chance, whether it be by going to the gym, taking a stroll, stretching on a yoga mat, or even doing some meditation.

4. Activate Do-Not-Disturb Mode

It can be challenging to resist the temptation to constantly check voicemails, emails, or text messages.

The notifications that pop-up each and every time of all social media subscriptions and apps are actually not helping you, to get your most important things done.

Therefore, to maintain your concentration and convergence on the topic at hand while working, switch off the notifications on your phone and Activate the DnD mode.

5. Proactive and Not Reactive

Prior to letting other factors or events control your work, set your own goals. It is essential to create your own productivity enhancement methods as per your competence, and have a work plan to tackle at the start of each day, and keep to it.

By keeping a timely reminder of your objectives, you can keep yourself going throughout the day. Acting yourself is preferred over being acted upon.

Top 10 Techniques for How to increase productivity

1. GTD Technique:

The principle behind this Technique, GTD or Getting Things Done is an acronym for “The art of stress-free productivity.” According to the GTD methodology, a person’s capacity for relaxation directly correlates to their level of productivity.

The GTD system, which is made up of the five processes of Capture, Clarify, Organize, Engage and Review increases professional or personal productivity at work or at home.

The system is promising because it just provides a basic framework and is adaptable and adjusted to fit increasing requirements.

-Capture

Anything that comes to mind, write it down. No size is too little or big! This is the 1st move, and it requires you to “capture” your tasks, to-do lists, thoughts, and ideas. Try to carry out this step as soon as a task or thought enters your mind. The back of a receipt, an app, or a beautiful notebook all work the same.

-Clarify

The next step is to turn the disorganized mess of everything you’ve written down into specific next steps. Now Clarify your objective and divide it into more manageable tasks that you can start working on right immediately.

-Organize

Prioritize and categorize your tasks. Setting deadlines for yourself at this point will help you finish your work.

-Engage

This is where taking the time to clarify and organize your tasks pays off. Now that everything in your system is arranged into logical categories and ready for action, you can dive right in and Get It Done (GTD)

-Review

Spend time determining what needs to be done right away, what should be done next, and how quickly each activity is progressing. Set aside time each week to review all of your lists, arrange your tasks, and keep everything operating smoothly. You can adjust to changes, refocus your attention, decide what to do next, and consider your workflow with the help of the review.

2. Pomodoro technique

Pomodoro means “tomato” in Italian. Francesco Cirillo created this method for the first time in the 1980s. A updated edition of the same-named book was published in 2013. Short breaks are included into your everyday work routine as part of this time management method to increase productivity.

The Technique is Simple!

Take a five-minute rest after working for 25 minutes.

Feel free to take a thirty-minute break to recharge after working for two hours with five-minute frequent breaks.

It might be challenging to start or keep up motivation when presented with a big assignment or sequence of chores.

The task becomes more doable by dividing it into little periods of work that are followed by small breaks; it becomes a matter of putting one foot in front of the other.

You may advance despite the abundance of distractions by using the technique to educate your brain to focus.

When willpower alone is insufficient, the pomodoro technique will help you stay on track.

3. Ivy Lee Technique

Writing down everything you need to do is common for a to-do list. Then you proceed through the list, checking each item off as you go.

The Ivy Lee Method is a four-step process that improves on a standard to-do list.

As the Story Goes, in 1918 One of the wealthiest men of his era, Charles Schwab, hired productivity expert Mr. Ivy Lee to advise him on how to increase the productivity of his staff.

Ivy told Schwab to pay him whatever he thought fit after 90 days when he inquired about the cost. Ivy was rewarded for his work with a check for $25,000 which is worth about $400,000 today keeping Inflation in mind.

So, what was the worth of Ivy Lee’s method, that he was rewarded such a huge sum of money?

Below is what is now Known as Ivy Lee Technique

-Plan for Tomorrow:

Make plans for tomorrow right now. Plan your day in advance and make a list of the ‘six’ things you must do tomorrow.

-Decreasing Order Priority:

Once they have been listed, order them from most important to least important.

-Finish one by One:

Start your day with the first task, and stay completely focused on it until it is accomplished. This will enable you to maintain a laser-like focus on the subject at hand and make completion easier.

-Rinse and Repeat:

To finish the other items on your list, follow the same procedure. Only begin the subsequent task until the previous one has been completed. Add any jobs that were left undone to the list for the next day.

By using this technique, it is simple to stay focused and avoid distractions as we set out time to complete all of the tasks for the day.

4. 90-20 Rule Technique

The 90-20 rule is very simple: Focus on a single job for 90 minutes, followed by a 20-minute rest.

According to studies, the brain uses up the majority of its glucose, the energy necessary for normal brain function, every 60 to 90 minutes.

Your brain can sometimes replenish its glucose reserves by taking a break to have a snack, go for a short walk, or do something less intellectually demanding. This will get you ready for another 90 minutes of work on your to-do list.

Your mind functions like a machine. Like any machine, if it’s run too long without a chance to cool down, it’ll perform worse.

Researchers are also keen to point out that while the 90-20 rule is effective during the standard 8 to 5 workdays, most people have their own rhythms, and their highest levels of creative energy may not occur during these hours.

They advise people to identify their own peak times, which may be in the early morning or late at night. Because of modern flexible work schedules and virtual contributions, the 90-20 rule is even more effective.

Try the 90-20 rule and see if it doesn’t make you more creative and productive.

5. Kaizen philosophy Technique

The Japanese word for improvement is kaizen. It is a method of working that originates from Japan and is devoted to reducing waste and engaging in continual improvement wherever possible.

Your potential to innovate and become more creative will increase when you adopt the Kaizen way of working. Since this is an ongoing process, commitment is needed.

A method like this results in high production with less waste and high productivity. The technique is straightforward and is as follows:

Standardize – Create a process to accomplish a task

Measure – Quantify the efficiency of the process

Compare – Compare how well the process meets the ends

Innovate – Brainstorm ways to reduce waste and redundancies

Improve– Create a better process based on the learning

Repeat – Start with step one again

However, you will improve your productivity and cut down on waste with each iteration, making you a valuable asset for your firm.

6. Eat the Frog Technique

Eat a live frog first thing in the morning, according to the legendary Mark Twain, and nothing worse will happen to you the rest of the day.

This quote is the foundation of Brian Tracy’s well-known “eat the frog” technique. The most important item on your to-do list is the “frog” in this situation.

This method is straightforward in that it starts by completing the “frog,” or the hardest work of the day, FIRST.

Getting the most difficult duty finished first thing in the morning can boost confidence and move you closer to your objectives.

Using Eat the frog, you can order your chores according to their difficulty or importance, making sure that you start with the things that are most important.

7. Two-minute rule Technique

David Allen, a popular author and productivity expert, discussed his “two-minute rule” in his book Getting Things Done.

If you have a task that can be finished in two minutes, do it right away rather than reviewing and finishing it later. Consider routine tasks like making your bed, responding to emails, doing the dishes, etc.

By preventing procrastination and helping you in completing more things per day, this time-management technique can significantly increase your productivity.

But what about goals that call for a longer time frame? There are undoubtedly tasks that take longer than two minutes.

The same as with jobs that take 2 minutes, getting started is the key to finishing these. To help you get started on your objective, divide the size of your task into numerous tiny, two-minute assignments.

8. Eisenhower Matrix

The Eisenhower Matrix is an easy tool for focusing on what will make you most effective, not just most productive, and taking the long-term effects of your everyday actions into account.

It helps you categorize all of your chores according to urgency and importance.

The Eisenhower Matrix is — Urgent vs. Important

Each of these four quadrants will correspond to a specific activity or bigger project you are working on today:

• DO IT IMMEDIATELY: Urgent & Important tasks/projects

• SCHEDULE IT: Not Urgent & Important tasks/projects

• DELEGATE IT: Urgent & Unimportant tasks/projects

• DELETE IT: Not Urgent & Unimportant tasks/projects

This categorization allows you to manage your time and efforts better, making you more productive.

9. Zen to Done

Zen to Done (ZTD) is based on the same principles as Getting Things Done (GTD) With a slight variation.

ZTD prioritizes habit optimization and personal growth over specific activities and projects. Similar to GTD, ZTD organizes all of one’s thoughts into a short list of the most crucial tasks that should be completed each day.

Leo Babauta developed the Zen to Done (ZTD) approach to boost productivity. It can be viewed as the foundation for the Getting Things Done method. It focuses on the challenging aspect of productivity, namely creating the routines required to maintain productivity.

ZTD concentrates on creating individual habits one at a time. By creating habit after habit without making you feel overburdened by the number of things you might wish to change, Zen to Done aims to make change achievable.

Babauta as a result developed the so-called Minimalist ZTD, which has four fundamental habits at its core. Before moving on to the next habit, he advises practicing one or two habits for the first 30 days.

The Four major habits can be summed up as follows:

Collect: Write down your ideas and to-dos to clear your mind.

Process: Every day, take a look at your list and decide how you want to handle each duty.

Plan: Prioritize your list, then cross out items as they become less important.

Do: Set aside time to complete each work without being interrupted.

10. SMART Goals

SMART Goals helps to get you the Bigger Picture.

Many people spend their entire life hopping around from one job to another or frantically attempting to do more while actually getting very little done.

By creating SMART goals, you can improve your chances of reaching your life’s goals by streamlining your thoughts, concentrating your efforts, and making efficient use of your time and resources.

You may focus on getting what you desire by using this framework to develop goals.

A SMART goal is one that is Specific, Measurable, Assignable, Realistic, and Time-bound.

I will expand the abbreviations to explore how to create, develop and achieve your goals:

1. Specific

Your goal should be clear and specific. Try to answer the following five “W” questions when creating your goal:

• What do I want to achieve?
• Why is this goal so essential?
• Who is concerned?
• Where is it located?
• Which limitations or resources are involved?

2. Measurable

It’s important to establish measurable Goals so you can monitor your progress and maintain motivation.

A measurable goal should answer issues like:

• How much?
• How many?
• How will I know when it is finished?

3. Achievable

To be effective, your goal must also be attainable and reasonable. It should therefore be challenging for you while still being doable.

An answer to a question like below, should be an achievable goal

• How can I achieve this objective?
• How feasible is the goal, based on my financial limitations?

4. Realistic

This step involves making sure that your goal matters to you and that it is relevant with the other key targets.

For a relevant goal, one can answer “yes” to these questions:

• Do you think this is worthwhile?
• Is it appropriate now?
• Does this fit with our other needs or efforts?
• Am I the best person to accomplish this task?

5. Time-bound

Every Goal needs a target date so you have something to aim toward and a deadline to concentrate on.

A time-bound goal will usually answer the following questions:

• When?
• What can I do six months from now?
• What can I do six weeks from now?
• What can I do today?

Let us take up a Health-related goal for an example so it can be easily understandable to anyone here, who is reading this.

SMART GOAL EXAMPLE:

“For the next eight weeks, I will reduce one pound each week. I will achieve this by restricting my daily calorie intake to 1,200 and walking for 30 minutes five days a week”

Why this is a SMART Goal? Let us investigate below:

Specific: Both weekly and daily goals are present, making this goal Specific.

Measurable: Three aspects of this goal – minutes, days and calories are Measurable.

Attainable: Setting incremental progress makes this goal is definitely Attainable.

Realistic: One pound per week weight loss is a Realistic goal that won’t overwhelm you.

Time Bound: Next 8 Weeks gives hope that you will hit your goal within that Time Frame.

FAQ’s

Wrapping Up

The secret towards achieving personal business success and result-driven goals may be hidden within YOU. Your productivity Management can help your life and business greatly when done correctly.

However, increased productivity requires work on your side, just like any other improvement in your life. A new habit can take up to three months to form, whether it’s creating a daily to-do list to organize your day or starting a regular exercise schedule.

Once something has developed a habit, incorporating it into a routine is considerably simpler. I wish you all the best, towards your developing NEW YOU. Please care to share this article by clicking the below Links so that it reaches to your friends.